Registration Procedure of A Private Limited Company

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An entrepreneur should select few names for the company in order of preference (minimum 1), indicating the main objects of the company.

He must apply online for name availability after getting the digital signature of one of the proposed director. The individual can take e-Form 1A to ascertain the availability of name of company by paying a fee of Rs. 500/-. In case the proposed name is not available, he must then apply for a fresh name on the same form.


After the name of the company is approved, the individual can apply for registration of the new company within six months of the name approval. He also has to get the articles and memorandum of association drafted by professionals.

Proper stamping of the Memorandum and articles should be done. It should be signed by a minimum of two subscribers and witnessed by minimum one person.

The following documents should be filed with the Registrar of Companies online:

• Memorandum of Association (duly stamped).
• Articles of Association (duly stamped).
• The agreement, if any, which the company proposes to enter into with any individual for appointment as its managing or whole time director or manager.
• A power of attorney, if any (with prescribed stamps).
• E-Form No. 1 (with prescribed stamps) for incorporation of a Company.
• E-Form No. 18, stating situation of registered office.
• E-Form No. 32 and e-Form 32 Addendum for Particulars of appointment of managing director, directors, manager and secretary and the changes among them.
• Consent of candidate to act as a managing director or director or manager or secretary of a company and / or undertaking to take and pay for qualification shares.
• Document evidencing payment of prescribed registration and filing fee.

If the registrar is satisfied that all the requirements have been complied with by the companies, he will register the company and issue a Certificate of Incorporation of the company. The date mentioned in the certificate is the date of incorporation of the company.

As per Section 149(7) of the Companies Act, a private company can commence business right from the date of its incorporation.